Introduction to Microsoft Access


This Introduction to Microsoft Access training class starts by covering basic database concepts.

Students will then learn to design and create databases and tables, query those tables, and create forms and reports.


Who Should Attend

Students who have little or no familiarity with Microsoft Access or more experienced Access users

who want to learn the topics covered in this course in the Microsoft Access interface.


Course Objectives

Gain an understanding of database concepts and terminology.

  • Learn about the Access interface.

  • Learn to work with table views, queries, forms, reports, and macros and modules.

  • Learn to plan a database.

  • Learn database design fundamentals.

  • Learn to work with forms and the Form Wizard.

  • Learn to work with reports and the Report Wizard.


Class Prerequisites

Experience in the following is required for this Microsoft Access class:

  • Familiarity with using a personal computer, mouse, and keyboard.

  • Comfortable in the Windows environment.

  • Ability to launch and close programs; navigate to information stored on the computer; and manage files and folders



  • Microsoft Office Access 2016


Course Overview


1    Quick Overview of the Access User Interface 

  • Access Ribbon

  • FILE

  • Save a Database as a Template

  • HOME




  • Contextual Tabs

  • Quick Access Toolbar

  • Object Navigation Pane

  • Access Work Surface

  • Access Options Dialog Box

  • Object Overview

  • Tables

  • Queries

  • Forms

  • Reports

  • Macros and Modules

  • Process Overview

  • Getting Around the Access Environment

  • Create a Database Using a Wizard

2     Fundamentals

  • Questions to Ask Before You Start

  • What is the purpose of the database?

  • Who will use the database?

  • What kind of output is needed from the database?

  • What process is the database replacing or improving?

  • Asking Questions

  • Approaches to Database Design

  • Top-Down Database Design

  • Bottom-Up Database Design

  • Reality

  • Gather Information

  • Data Mapping

  • Sample Data Map

  • A Few Words about Naming Conventions

  • Normalization

  • First Normal Form

  • Second Normal Form

  • Third Normal Form

  • Table Relationships

  • Relationship Types

  • Normalizing Data

3    Tables and Their Views

  • Definition and Purpose

  • Datasheet View

  • Selection Tools

  • Table Layout Tools

  • Sorting and Filtering Tools

  • Print Records 

  • Record Navigation

  • Working in Datasheet View

  • Design View

  • Open a Table in Design View 

  • Design View Layout

4    Tables

  • Creating an Access Database

  • Creating a New Database

  • Data Types

  • Determining Data Types

  • Create a Table in Design View

  • Delete a Field

  • Rename a Table 

5    Queries

  • Queries

  • Definition and Purpose

  • Types

  • Views

  • Select Queries

  • Select Queries with Criteria

  • Logical Operators

  • Group and Total with Queries

  • Totals Row with Group By

  • Creating Select Queries

6    Forms

  • Forms

  • Definition and Purpose

  • Views

  • Alter a Form

  • Adding Data Records in Form View

  • Form Record Navigation

  • Layout View and Design View

  • One-Click Forms

  • Basic Data Entry Form

  • Basic Multi-Record Form

  • Datasheet Form

  • Split Form

  • Form Wizard

  • Create a Form with the Form Wizard 

7    Reports

  • Reports

  • Definition and Purpose

  • Views

  • One-Click Report

  • Report Wizard

  • Create a Report Using the Report Wizard 

Upcoming Dates: